Book our Boardroom

The boardroom is a resource for members and is available at no cost for nursing groups.  

The Association’s boardroom can accommodate up to 16 people around the table with space for an additional row of 4 behind the table. Amenities include Zoom video conferencing equipment, projector, presentation computer and access to the kitchenette. If you need other resources, please let us know and we’ll do what we can to accommodate you. 

The boardroom can be booked during the day Monday to Friday, as well as evenings and weekends depending on staff availability.  


In order to ensure that we can meet the needs of your group, please familiarize yourself with the booking guidelines below. 

  • Take a look at our boardroom calendar below to view the available dates prior to sending in your request.
  • Event names will be included on our boardroom booking calendar unless requested otherwise.
  • Try to book at least two weeks before the requested date. As meetings may require staff to stay after office hours, requests made with less than two weeks’ notice are subject to availability.
  • Please include any time needed for set up or clean up in the time period booked. Other groups may be booked immediately prior to or following your meeting.
  • Please send booking requests, including a signed boardroom booking form, to Joy Santos at
  • Once we confirm that the requested date and time is available, you’ll receive a confirmation email.
  • Changes to boardroom reservations should be communicated to Joy Santos at by the contact(s) on the booking form.


If you need to cancel your booking, please notify us as far in advance as you are able. 

We will do our best to avoid any cancellations on our part, but in the case of unforeseen events we will provide as much advance notice of cancellation as possible. 

Boardroom Booking Form

Please complete the boardroom booking form below. Use of the boardroom is guided by the 'Using the Room' terms below. 

Create your own user feedback survey

Using the Room 

  • The maximum capacity for the boardroom is 16 (using the boardroom table). For larger groups, a maximum of 4 additional chairs can be added. Please note that these additional chairs will have no access to a desk/table.
  • Complimentary water, coffee, tea, cream, sugar, and sweeteners are available for group meetings. Other beverages and food must be provided by the group. Supplies such as plates, glasses, mugs and utensils are available. Groups are welcome to bring their own supplies.
  • If you are having your meeting catered, arrangements must be made by the group with respect to setting up catering equipment before the scheduled meeting time as well as for pickup after.
  • Please do not move the presentation equipment including the computer, projector, camera and speaker. Association staff will assist with any necessary equipment adjustments.
  • When you are done with the room, please be respectful and leave it the way you found it. This includes wiping down counters and tables, tucking in chairs and loading the dishwasher as needed.
  • Parking is based on a first-come, first-served basis. Please make sure not to use parking spots that are marked/designated for other tenants of the building. The Association is not responsible for parking-related incidents, and as always, it is advised that you keep your valuables out of sight and your vehicle locked
  • The Association reserves the right to refuse bookings to any person or group.
  • Meeting bookings are subject to cancellation by the Association due to operational requirements or other unforeseen events. The Association will do its best to avoid cancellations and to provide as much advance notice as possible for any cancellations.
  • Alcohol and smoking are not permitted on the premises
  • Due to fire code regulations, open flames of any kind are not permitted.
  • The Association shall not assume responsibility for the damage or loss of group articles left in the meeting rooms prior to or following the meeting.